• Provide high-level administrative support to the CEO, including managing schedules,

appointments, and meetings.

• Act as a gatekeeper by prioritizing CEO’s time and delegating tasks to ensure

efficiency.

• Manage all forms of communication for the CEO, including drafting, reviewing, and

translating documents and correspondence in both Mandarin and English.

• Act as the primary liaison between the CEO and internal/external stakeholders,

ensuring smooth communication flow.

• Organize, schedule, and prepare materials for executive meetings, including preparing

agendas, reports, and presentations.

• Take minutes during high-level meetings and ensure action items are tracked and

completed.

• Plan and coordinate all travel arrangements for the CEO (domestic and international),

ensuring all itineraries are efficient and well-organized.

• Maintain an organized filing system for confidential company records, contracts, and

legal documents.

• Ensure compliance with company policies and procedures when handling sensitive

information.

• Handle day-to-day operational challenges independently, troubleshooting issues

before they reach the CEO.

• Proactively address administrative or operational bottlenecks, providing solutions for

greater efficiency.

• Build and maintain positive relationships with clients, partners, and stakeholders on

behalf of the CEO.

• Represent the CEO at corporate events or meetings when necessary.

• Oversee office operations to ensure the CEO’s workspace is running smoothly,

including coordinating with IT, HR, and other departments for support.

Job Requirements:

• Fluent in Mandarin and English, both spoken and written, with excellent

communication skills in both languages.

• Minimum 10 years of experience in a company management or executive support

role, preferably supporting C-level executives.

• Proficient in both English and Mandarin

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant

office management tools.

• Excellent organizational and multitasking abilities to manage complex schedules

and competing priorities effectively.

• High attention to detail and ability to manage confidential information with

discretion.

• Outgoing personality with excellent interpersonal and networking skills to build

strong relationships with internal and external stakeholders.

• Deep understanding of Japanese business etiquette, corporate culture, and

protocol to effectively support the CEO in a local context.

• Strong time management skills with the ability to work under pressure and meet

deadlines in a fast-paced environment.

• Possess Australian PR permanent residency